Title I. Name, seat, purpose and duration            

1. The association is called “Chess Club Zwijnaarde” abbreviated: as SCZ.    
the registered office of the association is located at 9052 Zwijnaarde.    

2. the association aims to raise the cultural profile of the city, in particular the sub-municipality of Zwijnaarde, and to cultivate more thinking skills; seeking a solution to the problem of leisure activities for many and striving for perfection for the members themselves.

3. The association has been established for an indefinite period. It can be dissolved at any time under Article 28 of the Articles of Association.
Title II Members.            

       
4. The number of members is unlimited.  New members can still join after October 31 of the playing year. However, these can no longer participate in the first round of the playing season.

5. The board decides on the appointment of new members without appeal. The board is not bound to justify its decision.

6. The members and their possible legal successors have no share in the assets of the association, are not entitled to a share in the profits achieved, and cannot derive any income from the association, thereby enriching themselves individually. In the event of retirement, exclusion, or death, they can never claim a refund or compensation for contributions paid.

In the event of dissolution of the association, for whatever reason, the assets of the association must be allocated to a purpose that is in line with the purpose of the association and may not be distributed to the members, unless one or more members have made a special contribution. this is first refunded before the assets are transferred to a related association.

7. Upon and through his accession, each member undertakes to pay the annual contribution; he undertakes to unconditionally recognize the statutes and comply with them; he denies himself the right to commit acts that are contrary to the purpose of the association.

8. The exclusion of a member may only be decided by the general meeting with a simple majority of the votes of the members present.

9. The resigning or excluded members lose their right to the property of the association. They cannot reclaim the amount of contributions they have paid. They cannot demand or require declaration, presentation of invoices, placement of seals, or inventory.

10. The amount of the annual contribution is determined annually by the board before September 1 of the playing year that begins. It will fairly cover the association's annual expenses, and the average cumulative increase will not exceed 3% annually. For the 2007 – 2008 season, the membership fee is EUR 30.

Title III Administration        

           
11. A club member can nominate for a board position before September 1. A board member can submit his request to cease his duties before September 1. The board retires annually and is appointed at the general meeting. 

12. The board meets whenever necessary. The meeting is convened by the chairman, either on his initiative or when at least three board members request this. The chairman determines the day and time of the meeting so that most board members can be present.

13. Voting on "matters" takes place orally, on "persons" in writing. To vote validly, at least ½ of the board members must be present, otherwise, a next meeting will be convened within a week, at which decisions can be made regardless of the number of board members present; being duly summoned. Decisions are taken by a simple majority of votes. In the event of a tie, the chairman's vote is decisive.

14. The board draws up the internal regulations, which regulate, among other things, the operation, participation, and other possible problems in connection with events.
Title IV Administrative functions.      

         
15. The board positions will be reconfirmed or adjusted at the next board meeting after the general meeting.

16. The chairman represents the association.        

17. The chairman convenes the general meeting and the board meeting under his chairmanship. He leads the debates and may at any time ask the secretary treasurer or other board members to inspect the report books, funds, accounts, membership lists, etc.

18. In the absence of the chairman, the vice-chairman takes over his duties.    

19. The secretary is responsible for conducting the correspondence of the association in consultation with the executive board. Preparing minutes of meetings. Co-signing, in addition to the chairman or vice-chairman, all administrative documents.

20. The treasurer is responsible for the finances of the association. He will keep accurate notes of income and expenditure and will settle the accounts after they have been approved by the chairman.

21. Depending on the needs of the association, board positions can be adjusted and included in the internal rules of procedure.

Title V General Meeting.            

22. The general meeting is the supreme authority of the association. Belong exclusively to its jurisdiction:

 

• The amendment of the association's articles of association.    

• The appointment and appointment of members of the board.    

• The approval of the budget and accounts.    

• The voluntary dissolution of the association.    

• The exclusion of members.            

• All decisions that exceed the limits of the statutory powers or powers assigned to the board by statutes.

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23. Every year a general meeting is held before the start of the new season, in which, among other things, the approval of the accounts for the past season and the budget for the coming playing season are requested.
24. The board may decide to hold an extraordinary general meeting whenever the interests of the association so require. The board is obliged to do this when at least 1/3 of the members have requested this in writing.
25. The members are invited in writing by the chairman to this extraordinary or general meeting at least eight days before the meeting. The invitation states the agenda.
26. All members have equal voting rights. Each member present has one vote.
27. In general, the meeting is validly constituted, regardless of the number of members. Its decision is taken by a simple majority of votes of the members present. In the event of a tie, the chairman's vote is decisive.
Title VI Dissolution.                
28. In the event of dissolution, whether voluntary or forced, the general meeting will be convened by the liquidators to hear the report of the liquidation, and the net remaining social assets will become, after settlement of the debts and settlement of the charges, donated to a cultural association in Zwijnaarde.
Title VII Final Provisions.                
29. For all cases not provided for by these articles of association and the internal regulations, an extraordinary general meeting will be held, as provided for in Article 24.
These articles of association were adopted at the general meeting held in Zwijnaarde on September 17, 2020, and replaced all previous ones.

The board,                    

Chairman: Reginald Fisher, secretary and treasurer                
Vice-chairman: Eric De Clerck, materials master                        
Tournament leader: Luc Wuytack